Archive for June, 2012

Poor Account Management – The Mike Tysons of the Sales World

June 8th, 2012

The average sales person typically spends their career wondering why they haven’t gotten certain promotions, why their salary is low, why their boss does not see value in them and some other non pleasantries of the sales world. Don’t get me wrong, on the surface, these salesmen / saleswomen are nice people and are pleasant to deal with. However, that is only on the surface; you only get a glimpse of the real professional after the contract is signed. What the mediocre sales professional fails to do is to think long term; this is their indisputable number one blockade to account management success.

Instead, they are comparable to the Mike Tysons of sales and account management. They want one knockout punch; then they want the fight to be over. Well, this method worked well for Tyson until he met Buster Douglas, Evander Holyfield, Lennox Lewis, Danny Williams and Kevin McBride.

Comparative to that of Mike Tyson, the mediocre sales representatives and account managers make a sale and following the obtainment of the commission check, they vanish on the customer. Owning my own company, I can easily relate to this as we have had our fair share of poor vendors whom we paid a lot to only to see mediocre results. On the surface, they were great people and instilled confidence in you (though, I always am too trusting), then once the check cleared, they become unresponsive and gave us the perception that they no longer cared.

Now, the “vanishing act” as I refer to it will never make a sales person successful. The first reason why is that they will cease to obtain any repeat business or recommendations. These days, cold-calling is nearly dead and industry contacts are king. Companies are willing to pay premium compensation packages for those sales people who come equipped with a solid, industry pertinent book of business and a good reputation. Moreover, these types of sales representatives are more prone from hoping from industry to industry and, thus lowering their value on the open job market.

I would not disagree that account management can be tricky as you have to juggle new business acquisition while maintaining current accounts. Also, most companies, unless you are very high-up in the organization, do not provide you with a dedicated account manager / administrative representative. Therefore, you have to be exceedingly organized. Now, some people favor a CRM system (customer relationship management software) while others are quite old-school and prefer a pad of paper and a pen. Although I am still relatively young, I opted not to by a CRM system for our office as I find them to be too formal and if the sales representatives are truly working as a team, a basic software is not going to make a difference either way.

While new business acquisition will pay the bills and is extremely important, as an account executive, you must be aware that people have certain expectations after purchasing a product. Though, the good aspect of some clients is that they will set forth clear account management expectations following their purchase. Knowing the client’s goals for after purchase management will allow you to meet them and if you do, you will reap the benefits. You may not see increased business today or even tomorrow. Regardless, practice good account management enough and you will work your way up the sales ladder and be where you strive to be professionally.

Annual Government Filings and Minutes – Corporate Maintenance and Compliance

June 8th, 2012

As a small business owner of a corporation, it is crucial to know and understand the steps necessary to maintain “good standing” with the government of formation. Good standing refers to the status a corporation holds by complying with all required corporate requirements with the jurisdiction of incorporation following the initial formation of the corporation. If business owners neglect to file annual reports and pay annual fees, they may find themselves breaching government requirements.

Many new business owners are unaware of the important obligations that must be upheld AFTER they have formed a new business entity. All too often there are accounts of entrepreneurs starting a business, incorporating that business, then failing to comply with various government imposed formalities and filings. There are many ongoing government requirements that small business owners need to comply with, namely: annual government reports/returns and fees, notice of a name change, notices of change of registered office, directors and in certain jurisdictions, their shareholders. These forms are different than tax related forms such as tax returns, GST/PST filings and payroll deductions.

In addition to government filing requirements, there are many other internal formalities small business owners should undertake. A corporation must keep internal records for important decisions that are made by its directors and shareholders. These include any number of matters, from appointing a new officer, paying a corporate dividend (profit), changing the registered office, issuing or transferring shares, approving the financial statements and electing directors, among others. Typically, most corporations prepare “annual minutes” when many of these are decided. These can be done at an annual meeting where “minutes” are signed or they may be papered by records signed by the directors and shareholders, in lieu of such meetings. The decisions are recorded and kept in the corporation’s minute book along with all other important corporate documents.

The combination of these two obligations is what lawyers and accountants typically refer to when they speak about “corporate maintenance” and “maintaining your corporation”. Good corporate maintenance results from the prompt preparation of proper documentation kept with the records of the corporation, as well as the filing of the government forms and notices keeping the relevant information up to date on government registries. Failure to respect these obligations may lead to government fines and even the dissolution (closing) of a corporation or losing the protection of limited liability by piercing the corporate veil.

Avoiding the Piercing of the Corporate Veil

In most situations, small business owners form corporations, in part, to separate their personal assets from those of their company. However, if the business does not perform all the necessary steps to ACT like a corporation, including paying annual fees, filing annual reports with the government in a timely fashion and holding the necessary meetings, it may fall victim to what is called “piercing the corporate veil.”

The veil is the shield of limited liability that stands between the owner of a limited liability company, and the business’s creditors. Ordinarily, because of this valuable legal shield created when you formed your business entity, the business’s creditors can only seek payment out of the business’s assets.

When this veil is pierced, the business’s creditors can reach the owner’s personal assets outside of the business. In short, limited liability, perhaps the most sought after attribute of a corporation, is lost.

To avoid the piercing of the corporate veil due to failing to maintain corporate formalities, it is very important that small business owners are aware of the government and internal regulations imposed on corporations. There are many ways in which owners can keep track of these regulations. The most common ways are to contact the state directly for an outline of requirements, subscribe to a service or hire a professional or individual to be responsible for these filings. Whichever means the small business owner chooses to comply with these regulations is typically a matter of personal preference. It is, however, very important that they understand that even failure to comply could be detrimental to the life of their business. » Read more: Annual Government Filings and Minutes – Corporate Maintenance and Compliance